Secretary – Volunteer Board of Directors Wanted- Is that You?

The VGH Thrift Store Society is accepting applications for the Secretary – Volunteer Board of Directors position.

The Secretary provides administrative and clerical support to the Board, through the timely and accurate collection and sharing of information directly related to its activities. The Secretary ensures that the Board is well informed and that its activities are well documented for the use of Board members and relevant government bodies. This is a volunteer position.

Authority: Board members work both individually and collectively in governing VGH Thrift Store Society affairs through the development, approval and evaluation of policy and budget.

Term: Directors are elected for a two-year term at the annual general meeting of the members

Reports to: Board Chair or Board of Directors, as appropriate

Duties Specific to the Board Secretary

Secretary duties/responsibilities include the following:

• Keeps copies of the organization’s bylaws and the Board’s policy statements
• Keeps list of Board Members with updated contact information
• Notifies Board members of meetings
• Prepares and circulates Board agendas
• Keeps record of Board attendance
• Ensures there is a quorum at Board meetings
• Keeps accurate minutes of meetings
• Records all motions and decisions of meetings
• Keeps copies of minutes of Board meetings
• Distributes copies of Board minutes and actions to Board members promptly after meetings
• Keeps records of all Board correspondence
• Signs official documents of the organization as required
• Notifies members of Annual General Meetings
• In the absence of the Chairperson and Vice-Chairperson, chairs Board meetings until the election of an alternate Chairperson.

Duties of all VGH Thrift Shop Society Board Members:

Board members are expected to be fully informed on organizational matters, to contribute to debate on issues and to contribute to the Board’s policy deliberations. They are expected to understand and support the VGH Thrift Shop Society’s mission statement and strategic plan.

Board member duties include the following:

• Attend meetings and show commitment to Board activities
• Be well informed on issues and agenda items in advance of meetings
• Participate on one or more committees or in an ad hoc manner, as requested by the Board President or Vice-President
• Provide candid, open and honest feedback and evaluation when appropriate

APPLICATION PROCESS:

Interested applicants are asked to submit a statement of intent and current resume to VGH Thrift Store Society President Brian by email mobile.seagull@gmail.com.